Open topic with navigation

Defining Automatic Report Schedules

Select the Automatic report schedule tab to define automatic settings for your reports so they can be automatically generated when needed. These settings indicate:

•  The frequency: when the report should be generated (none, weekly, monthly, once)

•  The time period covered

•  The output process (display, print, etc.)

•  The output type (dBase, Sybase, CSV, PDF)

•  The destination (workstation)

•  The language and the file name

1 - From the Schedule mode drop-down list, select the frequency at which the report should be executed:

•  Select None if you want the report to be manually requested (see Report Request).

•  Select Weekly if you want a report every week. You have to check the day on which the report should be executed automatically.

•  Select Monthly if the report is needed once a month. You have to specify the day (ex. the second Friday of the month or the 15th day of the month) when the report will be executed automatically.

•  Select Once if you want the report to be executed automatically on a specified date.

2 - Select the Queue priority level. A report with a priority of 1 will be processed before a report with a priority of 99.

3 - In the Start report field, enter the time at which the system will start executing the report.

4 - Specify the Scheduling parameters.

Note: These settings are ignored when the report is requested manually by an operator.

•  Start this many days back: The report will start collecting events according to the number of days specified in this field. It is based on the present date.

•  Start at this time: Once you specify the amount of days, specify the starting time (i.e.: 7:00am). For example, if you enter 7:00, events that occurred at 6:00 will not be included in the report.

•  Stop this many days back: The report will include the specified number of days entered in this field. It is based on the present date.

•  Stop at this time: Once you specify the number of days, specify the ending time (i.e.:5:00 pm), that is, the day on which the system will stop collecting data; you may also specify the time at which it will stop. For example, if you enter 7:00 and an event occurred at 8:00, then this event will not be included. To target events that occurred during a specific time frame, you have to use the Specific time frame option.

Note: The start and end time are only used for the first day and last day, for example if you start collecting events on Monday at 8:00 and end on Friday at 17:00 all events between 8:00 Monday and 17:00 Friday will be included. The system does not use the start and end time for each day but for the whole period.

Specifying Additional Options for an Automatic Report

1 - Click the More button to add more settings to the automatic scheduled report. When you click the More button, the Automatic report output definition window appears.

2 - From the Database output type drop-down list, select the output format of the report. You may choose Sybase, Dbase IV, CSV, PDF, Excel, RTF or text formats.

3 - Select the output process from the Database output process drop-down.

Note: For details on the output type and the output process, refer to the table below. It gives a comparison of the different report formats.

The following table shows the difference between these database formats and their output file formats:

4 - You may check the Automatic file name (...) option. The default file name is YYY_MM_DD-HH_MM_SS.X, indicating the year_ month_ day-hours, minutes_second.file extension.

5 - Select the report language. Please refer to System Language Selection for more information about the available languages.

6 - Select a destination.